Hello there, cooxmer,

You need to turn on the Purchase Orders (PO) feature before you can add your first PO transaction in QuickBooks. Let me guide you how.

Here's how:

  1. Go to the Gear icon.
  2. Select Account and Settings under Your Company.
  3. Select the Expenses tab.
  4. Click anywhere in the Purchase orders section.
  5. Check the Use purchase orders box.
  6. Enter titles for up to three custom fields (Optional). 
  7. Enter a default message (Optional).  
  8. Click Save.

Once done, you're now ready to create/add a PO. Here are the steps:

  1. Go to the Plus icon.
  2. Select Purchase Order.
  3. From the Supplier drop-down, select or add a supplier.
  4. In the Category details and/or Item details section, enter the purchases.
  5. Select Save and close.

Please note that in the Item detail section, only the products or services marked "purchase this product/ service from a supplier" will appear.

After the process above, you can run a purchase order report to monitor the products you order.

If your customer approves your estimate/quote and you wish to copy it to a purchase order, you can follow the steps outlined on this article: Copy an Estimate or Quote to a Purchase Order.

Let me know if you have other concerns. You can leave a comment below, and I'll be glad to help.

Was this answer helpful? Yes No
IntuitRea , Community Support Specialist
Employee SuperUser

No answers have been posted

More Actions

People come to QuickBooks Learn & Support for help and answers—we want to let them know that we're here to listen and share our knowledge. We do that with the style and format of our responses. Here are five guidelines:

  1. Keep it conversational. When answering questions, write like you speak. Imagine you're explaining something to a trusted friend, using simple, everyday language. Avoid jargon and technical terms when possible. When no other word will do, explain technical terms in plain English.
  2. Be clear and state the answer right up front. Ask yourself what specific information the person really needs and then provide it. Stick to the topic and avoid unnecessary details. Break information down into a numbered or bulleted list and highlight the most important details in bold.
  3. Be concise. Aim for no more than two short sentences in a paragraph, and try to keep paragraphs to two lines. A wall of text can look intimidating and many won't read it, so break it up. It's okay to link to other resources for more details, but avoid giving answers that contain little more than a link.
  4. Be a good listener. When people post very general questions, take a second to try to understand what they're really looking for. Then, provide a response that guides them to the best possible outcome.
  5. Be encouraging and positive. Look for ways to eliminate uncertainty by anticipating people's concerns. Make it apparent that we really like helping them achieve positive outcomes.

Select a file to attach:

Qb community
Looking for advice from other business owners?

Visit our QuickBooks Community site.