Hi there, I just entered a load of expenses into my quickbooks before realising that they were supposed to be bills. How can I edit them so they appear as bills?


Hi David, 

We can delete the expense transactions and recreate them as bill. Let me help you delete the transactions.

  1. Click Expenses on the left menu.
  2. Select Expenses.
  3. In the Expense Transactions window, select the expense to delete.
  4. In the Expense details window, select More and then select Delete.
  5. Click Yes to confirm that you want to delete the transaction.
Once done, let's recreate the bill.

Here's how:
  1. Click the Plus (+) icon in the upper right corner.
  2. From the Supplier ▼ drop-down menu, choose your preferred vendor.
  3. From the Terms ▼ drop-down menu, choose your preferred bill's term.
  4. Verify the Bill date and specify the Due date for the bill.
  5. The bill date is when it's created, entered or received, and Due date is when you must pay your vendor.
  6. In the Bill no. field, enter a number or reference to distinguish this bill from others from the same vendor.
  7. From the Location ▼ drop-down menu, choose a location to assign the invoice to a specific work site or business segment.
  8. Enter the other needed information under the Account and Item details, then click Save and close.
But first, I recommend reaching out to your accountant to double check if there are other ways on how to deal with the transactions.

You can also run the Vendor Balance report to see the total amount you owe to your vendor. I've got this article that will show the available reports that you can use: Available Reports In QuickBooks Online.

Let us know if you need anything else. We're always here right to help you.
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IntuitMariaS , Community Support Specialist
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