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Join nowI am the owner/principal/sole member of a small consulting business. I have not had to use Quickbooks in the past but now I have to use. I entered myself in Quickbooks as "Other names" since I am not a vendor or employee. I entered my hourly billing rate when I created my "Other names" entry. I traveled to the client location and I entered the miles for my car with the current IRS mileage rate. When I tried to generate an invoice for the client, Quickbooks multiplied the miles driven by my hourly rate (Billing rate level) rather than by the IRS rate. How do I fix or delete this?
Thanks.
Ted
Solved! Go to Solution.
Hello Ted,
It looks like you're using the Desktop version of QuickBooks. When you create an invoice to a client, the rate of the mileage is calculated based on what item is selected from the mileage.
Instead of using the regular item, you can create a new item with the IRS rate and select it from the mileage section.
Here's how to create an item:
Once done, let's go to the mileage page and edit the item.
Here's how:
Then, go back to the customer section and create an invoice, and then click the Add/Time Cost to see if the rate is correct.
We're always here to help if you need anything else. Thanks.
Hello, TedR,
I'm here to help share information about how to track mileage.
In QuickBooks Online (QBO), to track mileage, you'll need to manually set up an employee as a vendor, create an expense account, Product/Service item and enter bills.
To know more about this process, you can check out this article: How to track mileage.
In your case, for me to be able to provide you with the best resolution, can you please verify what specific "Other names" you've set up? Is this a customer?
I'll be looking forward to your reply. Have a great day!
I set myself up as the "Other name." That is, Ted R (I used my actual last name in the account) is the "Other name." I am not a customer. I am the owner (Principal) of my company.
Thanks.
Ted
I set myself up as the "Other name." That is, Ted R (I used my full last name in the account) is the "Other name." I am not a customer. I am the owner/Principal of my company.
Thanks.
Ted
Hello Ted,
It looks like you're using the Desktop version of QuickBooks. When you create an invoice to a client, the rate of the mileage is calculated based on what item is selected from the mileage.
Instead of using the regular item, you can create a new item with the IRS rate and select it from the mileage section.
Here's how to create an item:
Once done, let's go to the mileage page and edit the item.
Here's how:
Then, go back to the customer section and create an invoice, and then click the Add/Time Cost to see if the rate is correct.
We're always here to help if you need anything else. Thanks.
edit the hourly rate you entered
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