How do I enter past paycheck amounts from the 2018 year for a employee i already have set up?


Thanks for taking the time to post here in the Community, gurorichard

I’ll share the two options on how to enter employee’s paycheck amounts for 2018.

The program allows you to add past paycheck amounts if there haven't been any paychecks created in the account. See this helpful article for more details: Prior Payroll Overview.

If you haven’t created paychecks for last year, here’s how to record them:

  1. Go to Workers from the left menu.
  2. In the Pay section, choose Edit (pencil icon).
  3. Scroll down to Step 6, then select Edit (pencil icon) to edit the employee's pay history.

For more information, you can check out this article: Change an Employee's Payroll History.

If you’ve already made paychecks for 2018, it’ll be best contacting our QuickBooks Online Payroll (QBOP) Support Team. They can help assist you with adding the missing paycheck amounts for your employee. This way, your employee’s payroll data will be updated. Then, your 2018 quarterly and annual forms will be correct.

Here's how to reach out to our support team:

  1. Sign in to your QBO company.
  2. Choose Help (question mark icon) at the upper right.
  3. Click Contact us.
  4. In the How can we help? window, enter your concern in the field box.
  5. Click Continue.
  6. Choose a way to connect with us. 

I’m also adding this article so you’ll be able to freely browse any payroll topics through this QBOP Hub.

The two options above will help you achieve your goal, gurorichard. I’m here anytime you have other payroll concerns. Cheers!

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IntuitRaymondJay , Community Support Specialist
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