How do i create a receiving voucher with 2 vendors?

We buy material from one vender and have it shipped by a third party.  We pay for the material separate from the freight. How do I receive the material and spread the freight to my cost while creating 2 bills to pay. Doing this separately throws our cost of goods and margins way off?

Specifically, we will buy $112 worth of rocks from Company A. we will pay Company B $96.25 to deliver it to us. We sell the rocks for $300. The margins will show 63%

Answer

Hello there, 885supply,

I'm here to share some information with you about creating a receiving voucher.

POS is designed to record only 1 vendor per purchase order. In your case, you can record the freight or shipping, and shipping company by adding notes when creating vouchers.

To create the transaction:

  1. Click the Receiving voucher icon from your homepage.
  2. You can either scan or enter the items, then enter each cost to keep the asset value of your inventory accurate.
  3. Select the vendor you are receiving the merchandise from.

Once done, if you need to enter the vendor billing information, you can turn it on to create a bill receipt after doing the financial exchange. Otherwise, it will tag the voucher as paid once you save it.

Here's how to turn it on:

  1. Click the File menu, select Preference, then Company.
  2. Under Inventory, select Receiving.
  3. On the Receiving Vouchers section, select Enter vendor billing information in Point of Sale.

Then, click on Billing Info to record the enter the Invoice No., Bill Date, Payee, Invoice Due and fill out the terms.

To help you with the process, please see the attached screenshots.

Leave the "Mark this voucher as already paid" on the Enter Billing info window as blank. QuickBooks financial entry takes care of this. Otherwise, you will not be able to assign it to the correct method of payment.

That's it for now, @885supply. Let me know how this goes by leaving a comment below. I'll be here whenever you need clarifications about the steps above.

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IntuitMaryLand , Community Support Specialist
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