reason for difference in w-2 amounts for boxes 1 and 16 for a California employer and California employee?

The only benefit program the employee contributes into is a Simple I.R.A.


Welcome to the Community, cpa17666.

Let me share some information about how we fill in or populate box 1 and box 16 in your W-2 in QuickBooks Online.

The box 1 is the wages, tips and other compensation that is subject to federal income tax as well as deductions that are not taxable that was paid to your employee.

You can run Payroll Details report to review the wages and deductions paid to the employee. Here's how:

  1. Go to your Reports menu and search for the Payroll Details Report.
  2. Set the Filter for the Date Range and to the Employee's name
  3. Click Run Report.

Box 16 is about the wages, tips, bonuses and other taxes that are subject to state income tax and those that aren't, is paid to the employee. Here's supported pay types and deductions explained for more information about the taxability of pay types and deductions and how they affect this box.

On the Payroll Details Report for the entire year that you've generated, check the wage and deductions paid to the employee.

Check this W2 form boxes explained article for more information about this.  

That information should fix you right up. If you have follow-up questions about your W-2, let me know by leaving a comment below. I'm always here to help. Have a great rest of the day. 

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IntuitMaryJoy , Community Support Specialist
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