I am setting up an employee and get an error msg "Business Validation Error. The name is being used by another vendor" Why? It won't let me proceed.

I currently have this employee listed with the first letter of his last name and it did save.

I would also like to enter pre-existing payroll data starting with pay period 1 (Dec 30 - Jan 5) to YTD. How am I am to do this please? 


Hi there, wallacerosetruck.

This error occurs when you're trying to add a customer, vendor, or an employee name that already exists in QuickBooks Online (QBO). You can change the Display name or edit the duplicate one and add a digit on it.

Just follow the steps and details in this article: https://quickbooks.intuit.com/community/Income-and-expenses/Error-The-name-supplied-already-exists-A....

With regard to entering pre-existing payroll data, I'd suggest contacting our Payroll Support Team. They'll help you enter them in your Online account. Here's how to contact them:

  1. In QBO, click Help on the top menu.
  2. Click Contact us.
  3. Click Payroll, then choose Employees.
  4. Click Get Phone Number, Send Email, and Start a Chat to contact us.

If you'll want to enter the historical payroll tax payments, you can follow the detailed steps in this article: https://community.intuit.com/articles/1771292.

Feel free to reply to this post if you have more questions. Thanks!

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IntuitRC , Community Support Specialist
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