Do I need two licenses if I have one register but want to run it on back computer to check in orders?


Hello there, springerlane,

Yes, you need to purchase another license so you can run QuickBooks POS on another computer.

This is part of the End-User License Agreement (EULA) of Intuit about using a license to use the software. Feel free to read the License Grant and Restrictions through this article: QuickBooks Desktop Point of Sale 18.0.

If you need to set up multi-user to access the same company file, here are the steps to follow:

Step 1: Set up folder permissions

  1. On your server, right-click the folder where your company file is saved, then click Properties.
  2. Click the Sharing tab.
  3. Click Advanced Sharing, then select Share this folder.
  4. Select Permissions, then click Add.
  5. Type in QBPOSdbsrvuser, then click OK.
  6. Click to select QBPOSdbsrvuser, then select Full Control.
  7. Click Apply, then OK.

Step 2: Configure Windows firewall

Step 3: Switch the server to Multi User Mode

  • Choose Company File in Multi User Mode from the File menu.

Step 4: (Optional) Configure the Workstation number

  1. From the File menu, click Preferences, then select Workstation.
  2. Select General, then type the workstation number in the Please enter the number for this workstation field.
  3. Click Save.

For additional information about adding multiple users, you can go through this article: Multi-user setup for QuickBooks Desktop Point of Sale.

Also, if you need to move your software with multiple licenses to a new computer, please check out this article for the detailed steps: Make a new computer your Point of Sale Server.

Let me know if you have follow-up questions or don't hesitate to post again if you have other concerns. I'd be happy to help.

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IntuitMaryLand , Community Support Specialist
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