Can a unique identifier number be assigned to a vendor or a customer?

I noticed it is possible for a customer, but I'm not finding information to uniquely Identify our vendors.  We would prefer to use a number.


Hello there, denisethomsonoc,

You can enter a unique identifier for your customer, vendor, employee, or items through the use of custom fields.

The Custom Field is a user-definable field that you can create in several different lists in QuickBooks Desktop. This can be used to store information, up to 30 characters per field.

List Limitations in custom fields:

  • In Pro/Premier, there is a total of 15 custom fields. However, you cannot have more than 7 per category. You can add up to 7 custom fields to your Customer & Job list, Vendors list, or Employee list. Overlapping fields count as 1 field on each list. 
  • In Enterprise Solutions, there are total of 30 custom fields, you can add up to 12 per category.
  • Multi-choice list has a 30-character limit per line and can accommodate up to 100 choices.
  • If you use an existing report filter as a custom field, you will see both on report's Filters tab which may seem like duplicate.

To create a custom name field:

  1. Open the Customer Center, Vendor Center, or Employee Center:
    * To open the Vendor Center, select Vendors, then Vendor Center.
    * To open the Customer Center, select Customers, then Customer Center.
    * To open the Employee Center, select Employees, then Employee Center.
  2. Double-click the name you want to edit in the list.
  3. Click the Additional Info tab.
  4. Choose Define Fields.
    - Enter the name you want to use in the Label column.
    - Use a unique name for each custom field.
    - Choose which lists the custom field applies to.
    - Click OK.

For additional information, please check out this article: Use QuickBooks Desktop custom fields.

If you're referring to something else, I’d appreciate if you can provide which specific entries worked for your customers. This would help me get a better view of what’s happening and come up with the right solution.

I'll be waiting for your response. Thank you!

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IntuitMaryLand , Community Support Specialist
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