How can I print 941 forms? Other than those archived.

The IRS has requested a copy of the 941 report. How can I print it without having made a payment?


Hi there, txpcc06,

You can print the 941 forms, however, the unpaid taxes will show as a balance due in line 14.

Here's how:

  1. Select the To Do tab.
  2. Select the tax form you want to print. 
  3. On the page for the tax form, click View.
  4. Review the information on the tax form.
  5. Right-click on the tax form window, then choose Print.
  6. Sign and send the tax form to the IRS. You can find the address to send the tax form on the instructions page.

For more details, you can read through this article: File federal and state tax forms.

You can also manually record the payment if you don't want to show the balance due on the form. Just make sure to pay your taxes on time to avoid penalties from the IRS.

Here's how:

  1. Select Taxes from the left panel.
  2. Choose the Payroll Tax tab, then select Enter Prior Tax History.
  3. Click Add Payment.
  4. Select tax type and liability period (the period that the taxes were accrued) then enter:
    * Payment Date
    * Check Number (optional)
    * Notes (optional)
    * Tax Item Amounts.
  5. Click OK. You will then be back to the Prior Tax Payments screen.

For additional information and detailed steps, please check out this article: Recording prior tax payments.

If you need further assistance printing your tax returns, I recommend contacting our payroll experts. They can do screen-sharing to help record the tax payment and print the form.

By following the solution above, you'll be able to print your 941 forms.

Let me know if there's anything else I can help you with concerning payroll. Just leave a comment and I'll get back to you.

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IntuitMaryLand , Community Support Specialist
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