Client new to QB Online PR mid-year. Can we add SE wages from the 1st part of the year for an owner not paid through QB Online PR the 2nd half & print W2 & complete W3?

Owner was paid wages the 1st half of year, but not 2nd half.  Opened Salon July 1st.  Other employees were paid the 2nd half.  We would like to produce a W-2 for the owner's wages and include that W-2 with the wages for other employees on the company's W-3 for the year.  How can we accomplish this?


Hello there, p.a.farah

Thank you for bringing this to my attention here in the Community.

I’ll share a few details on how to add the owner’s wages so these will be included on your client’s W-2’s and W-3’s.

QuickBooks Online Payroll (QBOP) allows you to correct the payroll history if there haven't been any paychecks created in the account. For more information about this, please see this helpful article: Prior Payroll Overview.

If the SE wages you’re referring to is the S-Corp health insurance, you can first set up the S-Corp pay type in the payroll account. Then, you can record it through the three options by checking out this article:

Since your client have made paychecks for the second half of 2018, I’d suggest contacting our QBOP Support Team. Before calling them, you can set up the owner as an employee and make sure his payroll details handy. Then, you can file a payroll correction request to our support team.

From there, one of our specialists will securely access your account and help enter all the owner’s wages for the first half of 2018. They have also the necessary tool to recalculate the last year's taxes so your year and quarter-to-date amounts will be correct. This way, your W-2’s and W-3’s will be updated.

Here's how to reach out to them:

  1. Go to
  2. Get the phone number for QuickBooks Online Payroll.

Please let me know how it goes on your end,  p.a.farah. Keep in touch with me if you have any additional questions or concerns, I want to make sure you're taken care of. Have an awesome day!

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IntuitRaymondJay , Community Support Specialist
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