how do i know if W2s sent out?

I have full service payroll but i don't know if my employees have been sent hard copies of their W2s? 


Hi there, adrienne,

Your employees will be notified via email that their W-2 forms are available on ViewMyPaycheck ( This happens once your W-2 e-file submission status is tagged as ACCEPTED.

You can send your employees these instructions for signing up and using ViewMyPaycheck.

Please check out these articles for additional information: ViewMyPaycheck QuickBooks Desktop for Windows FAQs and ViewMyPaycheck Set up ViewMyPaycheck for your QuickBooks Desktop for Windows company.

If you're using the Self Print option and wants to mail the forms to your employees, simply follow the steps listed below.

  1. Go to Employee and select Payroll Center.
  2. Click the File Forms tab, then click View/Print Forms & W-2s.
  3. Enter you payroll PIN, then click the W-2 tab.
  4. Select individual employee names from the list, or select the checkbox next to the title Employee to select all employees.
  5. Click the Open/Save Selected button.
  6. Select the reason for printing the W-2s once the Print Instructions window opens.
  7. An Adobe Reader file will open containing your W-2 selections.
  8. Choose File, then Print to print your W-2s.

You can read through this article for the detailed steps and more details: How to print W-2 forms with the QuickBooks Desktop Payroll Assisted Self Print option.

This answers your concern for today.

Drop me a line if you need clarifications about the solution above. I'll be here in the Intuit Community whenever you need my help.

Was this answer helpful? Yes No
IntuitMaryLand , Community Support Specialist
Employee SuperUser

No answers have been posted

More Actions

People come to QuickBooks Learn & Support for help and answers—we want to let them know that we're here to listen and share our knowledge. We do that with the style and format of our responses. Here are five guidelines:

  1. Keep it conversational. When answering questions, write like you speak. Imagine you're explaining something to a trusted friend, using simple, everyday language. Avoid jargon and technical terms when possible. When no other word will do, explain technical terms in plain English.
  2. Be clear and state the answer right up front. Ask yourself what specific information the person really needs and then provide it. Stick to the topic and avoid unnecessary details. Break information down into a numbered or bulleted list and highlight the most important details in bold.
  3. Be concise. Aim for no more than two short sentences in a paragraph, and try to keep paragraphs to two lines. A wall of text can look intimidating and many won't read it, so break it up. It's okay to link to other resources for more details, but avoid giving answers that contain little more than a link.
  4. Be a good listener. When people post very general questions, take a second to try to understand what they're really looking for. Then, provide a response that guides them to the best possible outcome.
  5. Be encouraging and positive. Look for ways to eliminate uncertainty by anticipating people's concerns. Make it apparent that we really like helping them achieve positive outcomes.

Select a file to attach:

Qb community
Looking for advice from other business owners?

Visit our QuickBooks Community site.