how do i know if W2s sent out?

I have full service payroll but i don't know if my employees have been sent hard copies of their W2s? 

Answer

Hi there, adrienne,

Your employees will be notified via email that their W-2 forms are available on ViewMyPaycheck (https://paychecks.intuit.com/). This happens once your W-2 e-file submission status is tagged as ACCEPTED.

You can send your employees these instructions for signing up and using ViewMyPaycheck.

Please check out these articles for additional information: ViewMyPaycheck QuickBooks Desktop for Windows FAQs and ViewMyPaycheck Set up ViewMyPaycheck for your QuickBooks Desktop for Windows company.

If you're using the Self Print option and wants to mail the forms to your employees, simply follow the steps listed below.

  1. Go to Employee and select Payroll Center.
  2. Click the File Forms tab, then click View/Print Forms & W-2s.
  3. Enter you payroll PIN, then click the W-2 tab.
  4. Select individual employee names from the list, or select the checkbox next to the title Employee to select all employees.
  5. Click the Open/Save Selected button.
  6. Select the reason for printing the W-2s once the Print Instructions window opens.
  7. An Adobe Reader file will open containing your W-2 selections.
  8. Choose File, then Print to print your W-2s.

You can read through this article for the detailed steps and more details: How to print W-2 forms with the QuickBooks Desktop Payroll Assisted Self Print option.

This answers your concern for today.

Drop me a line if you need clarifications about the solution above. I'll be here in the Intuit Community whenever you need my help.

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IntuitMaryLand , Community Support Specialist
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