Please let me know how to enter additional information in W2/Box 14.


Hello there, gilda,

Let's create a separate check so you can enter additional information in box 14.

W2 box 14 contains any other tax or income information you wish you provide to your employee. The box may include union dues, educational assistance payments, health insurance premiums, after-tax contributions to a retirement plan, State Disability Insurance (SDI) premiums, Fringe Benefits, Moving Expenses, and SCorp Medical Premiums.

The check will contain the payroll item that'll affect box 14 of the employee's W2. Here's how:

  1. Go to Workers, then choose Employees.
  2. Choose the Run payroll drop-down then select Fringe benefits only.
  3. Select an option in the Do you want to pay the taxes for this employee's fringe benefits? window, then click Continue.
  4. Make sure that the Pay date is the last year 2018.
  5. Enter an amount under the benefit column, or add memo (optional).
  6. Click Preview payroll
  7. Hit Submit payroll once done.

The information of the paycheck you've created will be added to box 14 of the W2 form.

On the other hand, you can also edit a paycheck that you've already created. If the paycheck is issued as paper (manual) check, then you can can delete and recreate the paycheck with the corrected amounts.

If it was created under direct deposit, then you can request to edit prior payroll.

For additional information, you can check out these articles:

Please don't hesitate to leave a comment if you have further concerns about connecting your thermal receipt printer to QuickBooks Online. I'm just around if you need help.

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IntuitRea , Community Support Specialist
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