How do I override the monthly liability reported on the Kansas payroll Form KW3?


Hi there stephanieh,

QuickBooks Online generates the tax information on the federal and state forms based on the payroll transactions you've processed. At this time, there isn't a way to override the details on your state tax forms.

To correct the reported liabilities on the kw3 form, you can delete and recreate the payroll checks.

To delete a paycheck, here’s how:

  1. Choose Employees.
  2. Click Paycheck list under the Run payroll button.
  3. Select the check you want to delete.
  4. When prompted, select Yes or No. If you're not sure if the paycheck has been cashed or deposited, check with your bank or ask the employee directly.
  5. Click the I understand that this action cannot be undone box.
  6. Click the Void Paycheck or Delete Paycheck button.
  7. If you voided the paycheck, be sure to collect the net amount from the employee.

On deleted you can recreate the paycheck with the correction of the liabilities.

In case there are multiple payrolls, I suggest calling our care support team for corrections. Here’s how:

  1. Follow this link:
  2. Get the number on the QuickBooks Online Payroll section.

I hope this helps. Feel free to reach out to us if you have any other questions. Have a good day!

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IntuitGlenn , Community Support Specialist
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