Normally use pay taxes & other liabilities box, for multiple liabilities (401k, 401k Co Match) & generate single check to the vendor. Since last update I can't do that?

I have multiple liabilities for payroll that get paid to a single vendor - like Aflac, Child Support, 401k, 401k Match etc.  I have always been able to use the "Pay taxes & Other Liabilities" box to choose the liabilities and they would generate as 1 lump payment per vendor.  Since the last update (QB desktop, 2016) it will no longer do that.  These are payrolls I have had set up for years, nothing was changed on my end.  Now it generates multiple checks.  Can I fix this?

Answer

Hi there, michelle,

Let me share the other way to pay multiple liabilities.

You can create a custom liability payment and set the same vendor as payee. Let me show you how:

  1. Choose Employees then go to Payroll Center and select the Pay Liabilities tab.
  2. Towards the bottom, under Other Activities select Create Custom Payments.
  3. In the Select Date Range For Liabilities window, select the date range for the payroll liabilities you want to pay and select OK.
  4. Select the To be printed option if you are going to print the liability check.
  5. Select the bank account for the liability check and also the date if you want to appear it on the liability check.
  6. Select Review your liability check before creating to enter expenses/penalties or Create liability check without reviewing.
  7. Select the payroll item you want to pay and select Create.
  8. To enter expenses/penalties select the Expenses tab on the liability check.
  9. If paying liabilities by electronic funds transfer (EFT), clear the Print Later checkbox and type the letters "EFT" in the No.
  10. Select Save & Close to record the transaction.

I’ve attached an article in case you’ll need a reference: Set up and pay scheduled or custom (unscheduled) liabilities.

Please let me know if there’s anything else I can help you about paying multiple liabilities. Have a nice day!

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IntuitGlenn , Community Support Specialist
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