Why are totals in quarterly payroll reports different from what appears on 941 form as Medicare taxable wages?

It appears difference may be due to amounts deducted from employee's wages for dependent health insurance.  Those amounts were not included in reported income on 941 but were included in Online Payroll Quarterly Reports.  So premiums were deducted from taxable income before income was reported on 941.  Was that correct way to handle it?

Answer

Hello there, timtimmons,

If you're looking at the Payroll Details report in QuickBooks Online Payroll, this lists the details for each employee's wages, deductions and contributions. The totals reported in 941 should be equal with the payroll details report. The calculations are based on the employee’s information entered in the system. 

It would be best to contact our Payroll Specialist to review the payroll items set up in your account. They'll be able to securely access your account and help you locate the amount which causes the difference between the quarterly reports and the form 941.

To reach out to our support team through this link: https://payroll.intuit.com/support/contact/?infoSrc=qs&service=64.

Let me know if you're referring to something else by leaving a comment below. 

I also appreciate if you can attach screenshots so I can get a better picture of the issue. I'm always around if you need help.

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IntuitMaryLand , Community Support Specialist
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