Why are totals in quarterly payroll reports different from what appears on 941 form as Medicare taxable wages?

It appears difference may be due to amounts deducted from employee's wages for dependent health insurance.  Those amounts were not included in reported income on 941 but were included in Online Payroll Quarterly Reports.  So premiums were deducted from taxable income before income was reported on 941.  Was that correct way to handle it?


Hello there, timtimmons,

If you're looking at the Payroll Details report in QuickBooks Online Payroll, this lists the details for each employee's wages, deductions and contributions. The totals reported in 941 should be equal with the payroll details report. The calculations are based on the employee’s information entered in the system. 

It would be best to contact our Payroll Specialist to review the payroll items set up in your account. They'll be able to securely access your account and help you locate the amount which causes the difference between the quarterly reports and the form 941.

To reach out to our support team through this link: https://payroll.intuit.com/support/contact/?infoSrc=qs&service=64.

Let me know if you're referring to something else by leaving a comment below. 

I also appreciate if you can attach screenshots so I can get a better picture of the issue. I'm always around if you need help.

Was this answer helpful? Yes No
IntuitMaryLand , Community Support Specialist
Employee SuperUser

No answers have been posted

More Actions

People come to QuickBooks Learn & Support for help and answers—we want to let them know that we're here to listen and share our knowledge. We do that with the style and format of our responses. Here are five guidelines:

  1. Keep it conversational. When answering questions, write like you speak. Imagine you're explaining something to a trusted friend, using simple, everyday language. Avoid jargon and technical terms when possible. When no other word will do, explain technical terms in plain English.
  2. Be clear and state the answer right up front. Ask yourself what specific information the person really needs and then provide it. Stick to the topic and avoid unnecessary details. Break information down into a numbered or bulleted list and highlight the most important details in bold.
  3. Be concise. Aim for no more than two short sentences in a paragraph, and try to keep paragraphs to two lines. A wall of text can look intimidating and many won't read it, so break it up. It's okay to link to other resources for more details, but avoid giving answers that contain little more than a link.
  4. Be a good listener. When people post very general questions, take a second to try to understand what they're really looking for. Then, provide a response that guides them to the best possible outcome.
  5. Be encouraging and positive. Look for ways to eliminate uncertainty by anticipating people's concerns. Make it apparent that we really like helping them achieve positive outcomes.

Select a file to attach:

Qb community
Looking for advice from other business owners?

Visit our QuickBooks Community site.