I closed my business and have not processed payroll since August. Do I need to keep paying the payroll fee to ensure Q4 and YE Filings are made?

I closed my business in August and have not process payroll.  I was keeping it active to ensure Q4 and YE files were made, including print of W-2's.  

I just received an invoice for December 28 - January 28, 2019.

Do I need to keep the QB payroll going to ensure those filings?


Hello there, rfkisabeth

Thank you for reaching out to me here in the Community. 

I’ll help ensure you’re able to file for Q4 and annual payroll tax forms, including printing W-2's for 2018.

In QuickBooks Desktop (QBDT) Payroll, you’ll need to have an active payroll subscription to make sure that these forms will be filed.

If you’re using the e-file and e-pay service in QBDT, you can consider the following reminders before generating the forms:  

  • Supported version of QBDT
  • Payroll tax table is updated
  • The form is supported for e-File
  • The payroll liability is supported for e-Pay
  • Login credentials required by the receiving agency of the form or liability

To know more about the year-end checklist, please go through this article: Basic, Standard, & Enhanced Year-End Center.

Once you’re done filing the necessary year-end forms, you can cancel your payroll service.

If you need further assistance, feel free to drop a comment below. I’m always here to help. Thank you for doing business with QuickBooks,  rfkisabeth!

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