How can I change the Payroll Submission Deadline myself?

Chat Reps have not been particularly helpful this past year when I request a date change. So, is there a way to change the Submission and Pay Date without going through them?

Answer

Hi there, karna

I’ll share some information with changing the payroll submission deadline and its pay dates.

In QuickBooks Desktop, your payroll must be processed and sent to Intuit before 5pm Pacific Time, two federal banking days prior to your paycheck date to guarantee your direct deposits (DD) will process on time. For more information, you can check out the send payroll and DD paychecks article.

If you want to edit the paycheck date and it hasn’t been transmitted to the payroll service, you can delete the paycheck and edit it. Let’s first back up your company file before performing the deletion steps below.

Here’s how to delete the paycheck and edit it:  

  1. Locate and open the paycheck.
  2. Select the Edit menu and choose Delete Paycheck (or Ctrl + D on your keyboard).
  3. Click OK once the message Are you sure you want to delete this paycheck? message will appear.
  4. After deleting it, you can edit the paycheck date.

If the paycheck has been sent for processing, you can void it as long as it's not beyond the cut-off time. Remember that voiding a paycheck is not like voiding other kinds of checks; paychecks have associated tax and other liability calculations and payments that must be taken into consideration.

Here’s how to void the paycheck:

  1. Go to the Employees menu at the top, then select Payroll Center.
  2. In the Payroll Center, go to the Pay Employees tab. From the Other Activities list at the bottom, click Edit/Void Paycheck.
  3. Enter a date range in the Show paychecks dates from and through fields, and click in the display area to show the checks.
  4. Click to select the check you want to void.
  5. Click the Void button.
  6. Follow the instructions in the message that appears.
  7. Click Done to close the Edit/Void Paychecks window.

After voiding the paycheck, you can recreate it and change the paycheck date.

To learn more about editing and voiding DD paychecks, you can go through these articles below:

The steps above will help you change the pay dates on the paycheck. If you have other payroll concerns, don’t hesitate to comment below. I’m always here to help, karna

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IntuitRaymondJay , Community Support Specialist
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