When I run a financial report 2 of my payroll payments are in the wrong place. When I pull up the individual report, it is not there

In one account I have a person who gets paid weekly; when I look at her individual account, it is listed correctly.  When I pull a profit and loss statement, 2 of the payments are listed under another account.  When I pull up the other account individually, the payment don't show there.


Hello there, dmb1512,

Let's edit the payroll item to list your payments under the right account.

This will correct the payroll expense account that the payment belongs to.

Here's how:

  1. Go to List, then select Payroll Item List.
  2. Double-click the payroll item in question.
  3. Click Next and make any necessary changes to: Payroll Item Name, Liability/Expense Account Associated with the item, How to Calculate the item, Default Rates and Limits (Rates and Limits entered here will affect all employees).
  4. Choose the account to track the expense on the drop down.
  5. Click Finish.
  6. Select the Update all existing transactions to use this new account radio button on the pop-up window.
  7. Click OK.

Please be reminded that you can't edit the payroll item type.  If you want to change it, you'll need to create a new payroll item.

Once done performing the steps above, let's pull up a Profit and Loss statement. By editing the payroll item, you'll be able to correct the payroll expense account.

You can refer to this article for your reference: How to Edit a Payroll Item

    Please don't hesitate to leave a comment below if you have other concerns about payment accounts in QuickBooks. I'm just around if you need help.

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    IntuitRea , Community Support Specialist
    Employee SuperUser

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