What is the best way to track mileage for employees and reimburse them? We have Tsheets and QB Desktop 2019. Would love to reimburse mileage through direct deposit.

Can Tsheets track their mileage automatically and use that for their reimbursement? I'm not talking about billable mileage, but reimbursing employees for miles they drive for jobs. Also, would like the reimbursement checks to be paid via direct deposit as well. Is any of this an option? Can you put this on the regular paycheck or it has to be separate?

Answer

You make a Net Pay Addition item, set as None for tax tracking, linked to your Mileage Expense account (travel) and set for "based on quantity."

Set the rate. Stay within the IRS guidelines, to remain a Nontaxable addition.

Pay it out with Qty.

Make them turn in something as proof, under an Accountable Plan.

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