Best setup for Accounts Receivable

I am setting up a new company with OB online.  Our A/R detail for invoices is maintained through another program.  GL Entries are made to QB A/R account for summary detail (actual detail is in other software).  I am wondering what it the best way to post through Customer receipts or just deposits? I am posting under 1 fake customer ID and applying A/R payments to G/L Entries.  When posting I see Unapplied Credits and am unclear why these appear.  I made my last 2 entries through Deposits actually liking this way better.  Since I am new to QB Online version, I would anyone have a better recommendation for this situation before I get to far along?  I don't need A/R Detail just dollars for Financial statement.

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Answer

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If you want to just do summary entries for a/r then create a service item named for that, and select the income account it should post to

use an invoice to record the summary entry

then receive the payment and deposit

Journal entries should be the exception when using QB, they often do not work as you think they should, and  when you use inventory type items they never work for inventory. It is much better to use the forms on the home page the way QB is designed to be used.    Journal entries also bypass accrual/cash reporting, and will not show on many reports.

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