Using QBO Sales Receipt for recurring ACH payments. I need to apply funds to open invoice, but only way to process "recurring" ach is Sales Receipt. Whats Best Practice?

We are using Intuit Payments (merchant center) to process our ACH and Credit Card transactions from QBO.  I have a client with a large open invoice, and we agreed he will make monthly payments on it for 10 months.  He wants us to set up a recurring charge using ACH on the same day each month. 

I cannot set up a "Recurring Payment" using ACH / Bank Account info.  A recurring payment works with a credit card, but not with a bank account. I understand the concept between Receiving Payment, Invoice and Sales Receipt, however, QBO does not allow for bank accounts to be setup as method of payment on recurring Payments.  

My question is simply, what do you do in this case?  I am currently using a Recurring Sales Receipt to process the transaction, but I want to apply it to the Invoice.  

I have tried creating an "Item" to list on Sales Receipt that would be listed as "A/R Payment and coded to the AR account, but that is not allowed.   

I know I can make a JE , but I try to avoid that if there is a cleaner way. 

Answer

Hello there, Jane,

I'm happy to share some information on how to apply the funds to an open invoice using recurring ACH payments.

In QuickBooks, we'll have to set up a clearing account and create a JE to move the money from your bank to another account.

Since you want to avoid creating a journal entry, I encourage sending feedback directly to our product engineers so we'd know how we can design the product to be more convenient for your business.

Here's how:

  1. Go to the Help menu.
  2. Scroll down to Send Feedback Online.
  3. Choose Product Suggestion.
  4. Fill out the Here is my suggestion box.
  5. Click Send Feedback.
Your feedback really matters to us, Jane. Please feel free to leave a comment below if you have further questions about QuickBooks. I’ll be around to help.
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IntuitRea , Community Support Specialist
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