How do I access my QB Desktop app (Mac) on my Macbook? Do they sync/have sharing permissions/networking preferences? I have the desktop app downloaded on both. Thank you!

I'm running updated QB Desktop on both Apple machines, one is a desktop and one is a Macbook. Can they sync or link with each other? It would be so helpful to be able to see invoices all together, instead of "It's on the other computer". 

Thank you!


Hello there, imhoffj.

Let me share how you can access QuickBooks Desktop for Mac on your Macbook.

If you have more than one user licenses, you can set up QuickBooks in multi-user mode so you can access the company files at the same time on the desktop and Macbook. The data you enter will automatically sync with each other.

Here are the steps how to set up a multi-user: 

  1. Open the Multiuser folder.
  2. Drag the QuickBooks Server icon to the Applications folder.
  3. If prompted, select Authenticate to modify the Applications folder and enter the Admin username and password, select OK.
  4. Launch QuickBooks and open your company file.
  5. Go to File, then select Enable Multi-user Mode to share your company file.

You can also refer to Install and set up QuickBooks Mac Desktop article for further information.

You can also refer to this website on how to set up a network (page 27):

Feel free to get back to me if there's anything else you need. I'll be around to help.

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