The Item List screen and physical inventory worksheet count shows 0 balance. Item List->Activities->Adjust Quantity screen count show negative balance. Can this be fixed?

Even the Inventory Stock Staus by Item report shows correctly zero inventory.  Why does the Item List->Actvities->Adjust Quantity screen show negative balances?  My items were entered using the Inventory Adjustment account "WIP".  All items have $0 value and for a specific customer.

Answer

The Items List = all info, even dated to 2025.

Reports have a Dated Perspective.

So, two different perspectives.

Let's break this apart a bit, to see if it helps:

"Why does the Item List->Actvities->Adjust Quantity screen show negative balances?"

Did you set a Date at the top?

"My items were entered using the Inventory Adjustment account "WIP"."

You create item Names. Then you use them on Transactions. You only use the Adjustment screen because, for instance, you are a Production facility and "create my own costed inventory from production."

And this assumes you didn't also use Build Assemblies.

"All items have $0 value"

"Value?"

When you Edit Item, you can Notate a cost, here. That is not Actuals. Cost some from Purchases where you list what you just bought. Or, from using Adjust, because, as an example, you had a lot of raw materials, and with that known Cost, you just created quantity XXXX of Widgets and quantity YYYY of Gadgets to hold in stock, in anticipation of selling them.

"and for a specific customer."

Inventory is never "customer-specific." Inventory is your Stock, something to keep on hand, in qty, and sell and restock and manage as the same thing, over and over.

Products don't have to be Inventory. Customer-specific, custom order, custom design, and custom build is Noninventory item types.

The Inventory Item type also wants to manage Average Cost, and you would never Sell something not in stock. That isn't the case for using Noninventory item type. I can buy and sell it and track it, but Never keep it on the shelf in qty and don't restock that same thing over and over.

Example:

You cannot use inventory to manage Custom Cabinetry.


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