can you add invoices to quickbooks that are on paper copys already paid by check

also what do you do if the person does not have a email


Hi jakesnake400kx,

Yes, you can add those invoices to QuickBooks and I'd be show you how.

You can follow the steps below to enter these invoices:

  1. Click Invoices in the left navigation bar.
  2. Click Create invoice.
  3. Enter the Client name and Client email.
    - If your client doesn't have an email, then you can use a dummy email for the meantime. Since the Invoices feature in QBSE is mainly for recording purposes, it's fine to use a dummy email.
  4. Enter the Invoice noInvoice date, and Due date.
  5. Click Add work.
  6. Enter the Description.
  7. Enter the Amount and click Add to invoice.
  8. Click Send invoice. If you want to save it as a draft, click the Send invoice drop-down arrow and select Save as draft.

After recording the invoices, we'll need to record their payment separately. Allow me to guide you through that process:

  1. Click Transactions in the left navigation bar.
  2. On the right side above the Add receipt button, click Add Transaction.
  3. Enter the DateDescription and the Amount of the payment.
  4. Click Select a category and choose the appropriate category.
    - If you're unsure what category you need to use for the payment, you can reach out to our  AnswerXchange Community. They can help you choose the correct category.
  5. Click Save and follow the same steps for the other transactions.

Keep in touch if you need more help recording your invoices. I'll be happy to help you anytime.

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IntuitAldrin , Community Support Specialist
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