How do I enter checks/payments into QuickBooks as quickly as I receive them, rather then waiting until I make a deposit and listing everything then.

I have taken over the "Treasurer's" position for a Non-Profit board and am working with QuickBooks 2010 Premier. It has been so long since I've worked with QuickBooks. A little refresher/tips would be appreciated with this question: We receive membership applications/renewals year round. How do I enter those checks into QuickBooks as quickly as I receive them, rather then waiting until I make a deposit and listing everything then. The membership applications are not sales or invoices generated in QuickBooks so this would be the first "entry" of them into the system. To name a few accounts we have off hand, we have "Checking - Bank", "Membership Dues - Income", "Undeposited Funds - Other Current Asset." Any tip where to file these prior to entering a deposit and then what to do when entering the deposit would be greatly appreciated! Sorry for the Accounting 101 question.

Answer

QB 2010 reached end of life in May 2013. It won't run on new computers and was not meant to run on W7 or newer.

Fortunately, you have Help menu > Learning Center video Tutorials. Since 2015, they are no longer in the program, but here:

Desktop PC program video tutorials

"The membership applications are not sales or invoices generated in QuickBooks"

Yes,  you will use Sales Receipt. Make sure this file is using Undeposited Funds. This is a Dated activity.

Then you later use Make Deposit and select for the date of deposit.

Please see my attachments.
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