How do I properly enter receipts from last quarter?

I received a ton of receipts which were supposed to be entered in the last quarter. how do I properly enter them into the current quarter? 

Answer

Welcome to QuickBooks Online, princessashcroft!  We're pleased to have you.

You’ll be happy to know that you can enter historical information the same way you would with today's transactions by clicking the Plus Sign (+) and choose Invoice. From there, you'll have the option to modify the invoice date to however long ago it was.

There are two ways to enter past invoices. Both methods ensure accurate reporting.

  1. Chronologically: Enter transactions (charges, invoices, credits, payments) in the same order they were created or received. This method creates a record of all the invoices you sent.
  2. In Batches: Enter all charges and credits that customers already know about, followed by payments received. Print a single invoice for each customer to clear their invoice record of the past activity. Then enter remaining charges and credits you haven't informed customers of, and start sending regular invoices. This method doesn't leave a record of past invoices you sent.

How to mark an invoice as paid:

  1. Choose Plus sign (+) and choose Receive Payment.
  2. Enter the name of the customer in the top left field.
  3. Enter a date in the Payment date field (again, you can go back as far as you need).
  4. Enter the AmountPayment Method, and the Reference no. If you're recording a payment by ACH, NEFT or another direct method, you can choose Add New from the drop-down, label the method ACH or another term of your liking and make a note in the reference number field.
  5. Make sure that the correct invoice is checked. You can uncheck the wrong invoice and check the correct one manually if necessary.
  6. In the Deposit to field, select the appropriate account.
  7. Click Save and close or Save and new.

You can also check this article for more information: https://community.intuit.com/articles/1145245

If you have any additional questions or require further clarification, please, don’t hesitate to let me know.

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IntuitMarnina , Community Support Specialist
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