Learn the reconcile workflow

Here's everything you need to know to get started.

Check the opening balance

When you create a new bank or credit card account in QuickBooks, you need to enter an opening balance. The first time you reconcile the account, always double-check the opening balance:

• Enter an opening balance in QuickBooks OnlineQuickBooks Online

• Enter an opening balance in QuickBooks DesktopQuickBooks Desktop

Reconcile an account

Once you have your monthly bank statements, you can reconcile your accounts. You'll compare each transaction in QuickBooks with what's recorded on your bank statement. At the end, the difference between the account in QuickBooks and your bank statement should be US $0.00.

• Reconcile an account in QuickBooks OnlineQuickBooks Online

• Reconcile an account in QuickBooks Desktop

Sometimes things get missed — it's bound to happen every once in a while. If you find a mistake in a reconciliation, don't worry. Follow the section based on what type of account you're reconciling.

Reconciling an account for the first time

If you're reconciling an account for the first time, review the opening balance in QuickBooks. Make sure it matches the balance in your real-life account for whatever day you picked:

• Fix opening balance issues in QuickBooks Online

• Fix opening balance issues in QuickBooks Desktop

Reconciling an account you didn't enter an opening balance for

If you forgot to enter an opening balance and you're already tracking transactions in the account, here's how to enter an opening balance later on.

Reconciling transactions that are older than the opening balance

If you added older transactions to QuickBooks that are dated before your opening balance, it may impact the account's total. Here's how to reconcile older transactions so everything stays balanced.

Reconciling an account you've reconciled in the past

If you reconciled an account more than once, you likely already reviewed the opening balance.

Instead, check the beginning balance. Make sure the beginning balance for the time period you're reconciling in QuickBooks matches your bank statement:

• Fix beginning balance issues in QuickBooks Online

• Fix beginning balance issues in QuickBooks Desktop

Fixing issues during a reconciliation

If you already reviewed your opening and beginning balances, focus on the ending balance.

At the end of each reconciliation, the difference between the ending balance in QuickBooks and your bank statement should be US $0.00. If there's still a difference, your accounts aren't balanced:

• Fix issues during a reconciliation in QuickBooks Online

• Fix issues while you’re reconciling in QuickBooks Desktop

If you need to make changes after you reconcile, start by reviewing a previous reconciliation report. If you reconciled a transaction by accident, here's how to unreconcile individual transactions.

If you adjusted a reconciliation by mistake or need to start over, reach out to your accountant. These kinds of changes can get complicated and unbalance your accounts. Your accountant knows the right steps.