Set up and use GST in QuickBooks Online

Learn how to set up and use the GST feature in QuickBooks Online.

You can add the GST on your invoices and receipts for easy and accurate filings. QuickBooks, then, lets you know when your GST payment is due, so you can file on time and avoid extra fees.

Here's how to set it all up and get started:

• Step 1: Learn how to calculate GST
• Step 2: Tell QuickBooks where you collect GST
• Step 3: Add GST categories to your products and services
• Step 4: Double-check your customers' info
• Step 5: Track GST from your customers
• Step 6: Check how much you owe and why
• Step 7: File your GST return

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Step 1: Learn how to calculate GST

The total GST rate for each sale could be based on various factors like:

• Your customer's GST exempt status.
• Where you sell or where you ship.
• Your service or product's GST category.

Learn more on how QuickBooks makes each GST calculation accurate.

Step 2: Tell QuickBooks where you collect GST

QuickBooks keeps track of GST on all of your transactions to accurately calculate GST and returns.

If you just signed up to QuickBooks, set up where you charge GST for the first time. To set up GST, follow the steps below:

1. Go to Taxes and select Set up GST.
2. Select Start of tax period and Filing frequency from the respective ▼ dropdowns.
3. Select your Reporting method (usually it'll be Accrual, but if in doubt, please consult your accountant).
4. Enter your Business ID No. (optional).
5. Select Next, then select OK.

Once you have set up the tax centre, you can also add custom GST rates.

Step 3: Add GST categories to your products and services

When you're ready, you can assign GST categories to anything you sell. This lets QuickBooks know how much GST you need to charge based on what exactly you're selling.

Step 4: Double-check your customers' info

The GST rates can also change if you ship products or perform services at your customer's address. And some customers are not required to pay GST, like churches, schools, or other non-profit organisations.

Make sure you have your customers' correct GST status, billing address, and shipping address. Here's how to double-check your customers' info in QuickBooks.

Step 5: Track GST from your customers

When you're done setting things up, you can start using the GST feature. We'll show you how it works and where you'll see it when you create an invoice or receipt for your customer.

Step 6: Check how much you owe and why

Get a detailed look at the GST you owe and why you owe it. This helps you make sure everything is accurate before you file and pay your GST return.

Learn how to run the GST Liability Report to view your GST info anytime.

Step 7: File your GST return

This is the final step in ensuring your GST is set up correctly, so you’re ready to file your GST return.

QuickBooks tracks your payment due dates in one place so you can avoid late returns and penalties. Once it’s time to file, review what you owe to make sure everything is accurate. After you file, you can track your new GST payment in QuickBooks to keep your records up to date.

Learn how to file your GST return and record your GST payment.