QuickBooks HelpQuickBooksHelpIntuit

Introducing Workpapers

by Intuit•2• Updated 2 weeks ago

The 'Workpapers' or Trial Balance feature is designed for Accounting professionals to simplify year-end accounting processes. Its goal is to save time and resources required to gather formal reports and financial statements at year-end.

This feature is available in QuickBooks Online Accountant and is accessible through the Accountant dashboard via the Accounting review tab in the left navigation menu. All information and notes entered into Workpapers are automatically saved and are only visible to accountants and bookkeepers—clients won’t have visibility.


Feature highlights

  • Trial Balance activity timeline: a filterable timeline that displays client and Accountant activities impacting balances.
  • Make adjustments in Trial Balance: one-click access to transaction details.
  • Other transactions: shows all non-adjusting journal entries and re-classified transactions.

How to access Workpapers

  1. Sign in the QuickBooks Online Accountant firm where you'll see the client you were granted access to.
  2. Select the link under the Workpapers column, or if you’re already in the client file, go to Accounting review from the left navigation.
  3. Select Workpapers.
  4. Select the sub-tab Review & adjust. You can upload documents for each account line by browsing files, dragging and dropping, or pasting shared links (e.g., Google Drive). You can also leave notes for your team.

Note: While there’s no general document folder, you can still attach files or links per account line within Review & adjust.


How to print from Workpapers

  • In the Tax mapping section, select the printer icon.
  • In the Review & adjust section, select the printer icon.

How do I access my client's company files?

The process of accessing a client company's file remains the same, the navigational component will not change. Client files can be accessed directly from the QuickBooks Online Accountant by going into the Client and through the Accounting Review. Workpapers is a new functionality that is being added to QuickBooks Online Accountant. The current software interface will remain the same.

Is WorkPapers only available to Accountants?

Workpapers is available to all Accounting professionals who use the QuickBooks Online Accountant software.

If another Accountant in my firm makes changes to Workpapers, how can I review the Audit trail?

You can review the changes made to WorkPapers in QuickBooks Online by accessing the Audit Log under the Gear icon, or selecting the view details option at the top of each of the Workpapers tabs.

Can you update Workpapers simultaneously with another user?

No, only one Accountant will have accessibility to update a client's file at a time. This ensures that redundant/duplicate work is not entered into Workpapers.

You must sign in to vote.

Sign in now for personalized help

See articles customized for your product and join our large community of QuickBooks users.