Your team's drivers can use the QuickBooks Online mobile app for monitoring their business mileage. Open the app and let QuickBooks take care of everything else. All you have to do afterwards is categorise the trip!
There is also a minimum average speed required to activate the auto-tracking feature.
The QuickBooks automatic mileage tracker works by capturing distinct geolocations along your business trip. Once the trip is completed, it will average out the distance travelled over those geolocations and the speed at which the vehicle is moving.
The average speed between your trip's beginning and end must be over 24 km/h to prompt the automatic mileage tracker to record your trip. If your average speed is below 24 km/h, you will notice that your trip hasn't been recorded, and you'll need to manually record your trip.
Refer to Step 3: Track business miles for steps on manually adding a trip into QuickBooks Online.
Step 3: Track business miles
Whenever you begin driving, simply grab your phone and open the QuickBooks Online mobile app. Leave the app open while you drive. The app will automatically detect and track your mileage from start to finish.
Add a trip manually
Forgot to track a trip? No problem. You can always add trips manually:
- Sign in to QuickBooks Online in a web browser.
- Go to Expenses and select Mileage (Take me there).
- Select Add trip.
- Add the trip date, starting and ending locations, distance, and the purpose.
- Select the vehicle you used.
- Select Save.