Sometimes you might discover that you have either more or fewer of an item than QuickBooks shows. If you track stock (or stock) in QuickBooks Online Plus, you can manually adjust an item's quantity without recording a purchase or sale, to match what you actually have in stock.

Enter an stock quantity adjustment

Follow these steps to enter an stock quantity adjustment:

Using the Plus icon (➕)

  1. Select the Plus icon (+) on the Toolbar.

  2. Under Other, select Stock Qty Adjustment.

  3. Enter the Adjustment Date.

  4. In the Stock adjustment account drop-down, select the appropriate account.
  5. Select the products in the Product field drop-down. (Note: The description and current quantity on hand will auto-populate.)
  6. For each item, enter either a new quantity or a change in quantity.
  7. (Optional) In the Memo field, enter the details about the adjustment.
  8. Select Save.

Note: When you save the stock adjustment, QuickBooks Online automatically records appropriate adjustments to your stock Asset and Cost of Goods Sold (under stock Shrinkage) accounts.

 

Using the Gear icon (⚙️)

  1. Select the Gear icon on the Toolbar, then choose Products and Services.

  2. Check the stock items you need to adjust the quantity of.
  3. In the Action column, select Batch actions, then select Adjust quantity.

  4. If necessary, on the Stock Quantity Adjustment window, change the adjustment date.
  5. In the Stock adjustment account drop-down, select the appropriate account. For each item, enter either a new quantity or a change in quantity.
  6. (Optional) In the Memo field, enter the details about the adjustment.
  7. Select Save and close.

Edit or delete an stock quantity adjustment

  1. Select the Search icon on the Toolbar.
  2. Select Advanced Search.

  3. From the All Transactions drop-down, choose Stock Quantity Adjustment.
  4. (Optional) Select a filter, then choose Add Filter.
  5. Select Search.

  6. From the search results, select the adjustment you need to edit or delete.
  7. After selecting, the Adjustment entry opens.
  8. To edit, you can add new adjustments, or adjust the Change in Qty of previous adjustments.
  9. To delete, select Delete.

You are now able to adjust stock quantity.