Learn how to delete or void paychecks in Online Payroll.

Do you need to void or delete a check? In the sections below we'll show you how to do both using Online Payroll.

Delete paychecks

Intuit Online Payroll/Intuit Online Payroll for Accountants

  1. Select Reports.

  2. Select Paycheck List under Paychecks and Pay stubs,
  3. Change the date range if necessary. Select the paychecks you want to delete.
  4. Select Delete.

  5. Select Ok.

QuickBooks Online Payroll

  1. From the left menu, select Workers, then Employees.

  2. Select Paycheck List under Run Payroll,
  3. Change the date range if necessary. Then select the paychecks you want to delete.
  4. Select Delete.

  5. Mark the checkmark box to confirm deletion. Then select Delete Paycheck.

Void paychecks

Once voided the original paycheck created will still show up in the paycheck list and payroll reports. The system will create an adjustment check to zero out the check.

Voiding a check won't stop an unprocessed direct deposit. To do that the paycheck must be deleted.

The following steps are to void checks in the current quarter.

Intuit Online Payroll/Intuit Online Payroll for Accountants

Contact Payroll Support for assistance.

QuickBooks Online Payroll

  1. From the left menu, select Workers, then Employees.

  2. Select the employee's name.
  3. Select Paycheck List.
  4. Change the date range if necessary. Then select the paychecks you want to delete.
  5. Confirm if the check has been cashed.
  6. If no, select No then Continue. Manual paychecks will be deleted. And direct deposit checks will be voided.
    If yes, select Yes then Continue. Both manual and direct deposit checks will be voided.
  7. Mark the checkmark box to confirm action. Then select Void Paycheck.

An email will be sent to the Master administrator and the accountant of the small business after voiding the check.

If you want to void checks from a previous quarter or out of sequence see Void and record a paycheck out of sequence for more instructions.

 

Tax calculations

A quick note about tax calculations for voided or deleted checks.

For QuickBooks Online Payroll users we'll automatically recalculate your tax liabilities after a check is deleted or voided. If you've already made a tax payment, you may end up with an overpayment. Our system will automatically apply any overpayments toward future liability within the current quarter. See Resolve a tax overpayment for more info.

Intuit Online Payroll/Intuit Online Payroll for Accountant users, please Contact Payroll Support for assistance.