When you create a paycheck, QuickBooks Desktop prompts you to print paycheck/pay stubs. This article describes how to print accurate, itemized paycheck from your own computer.

To print paycheck that you saved to print at a later time:

  1. Verify printer setup.
    1. From File on the top menu bar, select Printer Setup, then choose Check/PayCheck.
    2. Ensure that you have the correct printer and Check Style selected ,then press OK.
    3. Select the printer type: Continuous (Perforated Edge) or Page-oriented (Single Sheets). The default is Page-oriented (Single Sheets).
    4. Load the check forms into your printer.
  2. Print the paycheck.
    1. Select File on the top menu bar, then choose Print Forms.
    2. Select Paycheck.
    3. From the Bank Account, choose your payroll bank account.
    4. Verify that the number in the First Check Number field matches the number of the first check in your printer.
    5. Select Both, Paycheck or Direct Deposits (applies to US only).
    6. Select the checks you want to print:
      • To select all displayed checks, Select All.
      • To select individual checks, select the white column to the left of the date.
    7. If you would like to print a global message on each pay stub, enter text in the Company message to be printed on all pay stubs box.
    8. Select OK.
    9. Adjust your printer settings, if necessary, (this is also a point where your check style can be edited), then Print. (For detailed information about printer settings, select Help in the Print Checks window.)
    10. Be sure that the checks are printing correctly and respond to Did check(s) print OK? message.
    11. Select OK.

Note: If the checks you need to print are not showing up in the window, you may need to mark them as Print Later. See the steps in the next section.

To access the checks and mark them Print Later from the Payroll Center:

  1. From Employees at the top menu bar, select Payroll Center.
  2. Select the Transaction tab, Paycheck.
  3. Select a date range that will cover the time that the paycheck were issued.
  4. Double-click the check that you want to print.
  5. Put a checkmark in the Print Later box, Save and Close.
    Note: Print Later box is at the top of the page, next to the Print icon.

To access the checks and mark them Print Later from the bank register:

  1. Open your check register by clicking Banking > Use Register.
  2. Double-click the check you want to print in the register view.
  3. Select the Print Later checkbox at the top of the page, next to the Print icon.
  4. Select Save and Close, then click Record in your register.

To mark paycheck to print as you create them:


If you are using a US version of QuickBooks:

In the Enter Payroll Information window select:
User-added image

For Check Options:

  • Click Print paycheck on check stock to queue paycheck for printing from QuickBooks Desktop.
  • Click Handwrite & assign check numbers if you're writing your paycheck by hand. Enter a First Check#. When you enter a check number, the number will increase by 1 for each subsequent check written from the account specified in the Bank Account field.

For Direct Deposit Options:

    • Click Print DD on check stock to queue direct deposit advice of deposits for printing from QuickBooks Desktop.
    • Click Assign DD numbers to prevent direct deposits from being placed in the check-printing queue. You can still print pay stubs for your direct deposits. You can also indicate an alphanumeric starting number, which will be incremented and printed on direct deposit pay stubs.
      User-added image

To remove checks from the Print Paycheck window without printing them:

  1. Open your check register by clicking Banking > Use Register.
  2. Double-click the check you don't want to print in the register.
  3. Click to clear the Print Later box at the top of the page, next to Print icon.
  4. Click Save and Close, and click Record in your register.

Note: QuickBooks Desktop will not print out the check numbers and routing or bank account number. QuickBooks Desktop will only print the Pay to the Order of, Date, Amount, Employee Address, and voucher data.

You can purchase checks through Intuit  (US)