Learn how to change an employee paycheck in Online Payroll.

Do you need to change an employee's paycheck? You can change processed and unprocessed checks in Online Payroll. We explain how for each situation.

Edit an unapproved paycheck (manual or direct deposit)

You can generally edit an unapproved manual or direct deposit paycheck. See the list of what can and can't be edited below.

Can be edited Can't be edited
  • all types of paychecks (e.g., regular pay, commission, bonus, and fringe adjustment)
  • hours worked
  • hourly rate
  • additional pay types
  • federal and state income tax amounts
  • active deduction amount
  • pay method (Direct Deposit or Manual)
  • memo
  • pay date
  • check number
  • contractor paycheck
  • fixed tax rates (e.g., Social Security and Medicate)
  • pay period
  • garnishment

Note: Deductions can't be added in the paycheck edit page if the recurring amount is set to $0. The deduction amount has to be entered in the employee setup or in the Check Details window prior to creating a paycheck.

Intuit Online Payroll

  1. In the Approve Paychecks page, select View/Edit. Then select Edit.
  2. Make the desired modifications. Then select Save.
  3. Select Approve Paychecks when you're ready.

QuickBooks Online Payroll

  1. In the Preview payroll page, select the edit (pencil) icon beside the Net pay amount.
  2. Make the desired modifications. Then select OK.
  3. Select Submit payroll when you're ready.

Edit an approved manual paycheck

You can generally edit an approved paycheck from your most recent payroll. The process depends on whether or not you have already delivered the paycheck to the employee.

See the list of what can and can't be edited after approving the paycheck.

Can be edited Can't be edited
  • check number
  • federal and state income tax
  • salary amount
  • hours worked
  • hourly rate
  • active deduction amount
  • contractor payment
  • pay date
  • pay period

Intuit Online Payroll

  1. Select Payday. Then select Paycheck List.
  2. Select the paycheck you want to edit. Then select Edit.
  3. We'll prompt you to specify whether or not the paycheck has already been delivered to the employee.
  4. Make the necessary edits. (Payroll corrections are  added to the Deductions & Contributions section of the employee's setup.)
    • Add hours worked - If an edit is made to add more hours worked, the payroll correction will add an amount to the employee's next paycheck.
    • Subtract hours worked - If an edit is made to subtract hours worked, the payroll correction will subtract an amount from the employee's next paychecks.
  1. Select Edit.
  2. Select Deduct more slowly. Then enter the amount to be deducted from each paycheck.
  3. Select Save.

QuickBooks Online Payroll

You can edit an approved manual check if the pay date has not yet passed.

  1. Select the paycheck to view then select Edit.
  2. Make the necessary changes.
  3. Select Save.

Edit an unprocessed direct deposit paycheck

You can generally edit an approved direct deposit paycheck before it has processed. However, there are some restrictions on the timing and the items that can be edited.

Can be edited Can't be edited
  • Hours worked
  • federal and state income tax
  • deductions
  • vacation and sick
  • pay method
  • fixed rate taxes
  • pay period
  • pay date

Intuit Online Payroll and QuickBooks Online Payroll

  1. Select Edit in an unprocessed direct deposit paycheck to modify the pay paycheck.

You'll be taken to the check edit screen. Make any desired changes. Then select Save. You must complete and save your changes before 4:55 PM PT two banking days before the pay date. A countdown timer will display how long you have until the cutoff time.

edit unprocessed direct deposit pay cheque in QuickBooks

If you don't save the changes before 4:55 PM PT, a popup will confirm that no changes were saved. And the original paycheck will be processed. (You can still delete the paycheck until 5:00 PM PT.)

we’ve begun to process this check notification in QuickBooks

 

QuickBooks Online Payroll

  1. Select Edit in an unprocessed direct deposit paycheck to modify the paycheck.

You'll be taken to the check edit screen. Make any desired changes. Then select Save. You must complete and save your changes before 4:55 PM PT the day before the pay date. A countdown timer will display how long you have until the cutoff time.

edit unprocessed direct deposit pay cheque in QuickBooks

If you don't save the changes before 4:55 PM PT, a popup will confirm that no changes were saved. And the original paycheck will be processed. (You can still delete the paycheck until 5:00 PM PT.)

we’ve begun to process this check notification in QuickBooks

Edit a processed direct deposit paycheck

You can generally edit an approved direct deposit paycheck from your most recent payroll if it has already processed.

Intuit Online Payroll and QuickBooks Online Payroll

  1. When you select Edit in a processed direct deposit paycheck, a popup will confirm that the net pay will stay the same. Any changes necessary are done via payroll correction.
  2. You can change the same editable items as for an approved manual paycheck. The net pay will be locked to its original amount.
  3. Once you change an item, a payroll correction is automatically added. It will be resolved on the employee's next paycheck(s).