GST rules stipulate that a business must issue invoices in multiple copies. QuickBooks now offers this feature. You can print multiple copies of an invoice, each with a special watermark. You can choose to print from 2 – 3 copies. The watermark can even be customised.

Note - The watermark will not display when printing invoices that use imported invoice styles.

To print multiple copies of an invoice:

  1.  With your invoice open, click Print or Print Preview.
  2. Click the drop-down beside the Print button, and select from the following print options:
    1. Original, Duplicate and Triplicate (default) - This option prints 3 copies and is typically used by businesses that sell goods. Each copy of the invoice prints a watermark in the top right corner, like you see in the pictures below:
      Print Preview with Original, Duplicate, Triplicate buttons and dropdown.

       

      Invoice headers with Original, Duplicate, Triplicate watermarks.
    2. Original and Duplicate  - This option prints 2 copies and is typically used by businesses that sell services. Watermarks are printed in the top right corner of the invoice.
    3. Original - This option prints 1 copy with a watermark in the upper right corner of the invoice.
    4. Extra Copy - This option prints a 1 copy without a watermark.

To change the text of the watermark:

  1. With the invoice open, click Customise at the bottom of the invoice and select Edit current.
  2. Click the Content tab and then click the header section on the right.
  3. On the left, scroll down to the bottom to Print labels and change the label name to what you prefer.
    • Do not use special characters ( example / @ # $ % ^ & * \ )in the label names! It may lock you out of the Custom Form Styles page!
  4. Click Done.

You can also change watermarks from the Gear icon.

  1. Click the Gear icon and select Custom Form Styles.
  2. Locate the Standard/Master form style.
  3. In the Action column, click Edit.
  4. Click the Content tab and then click the header section on the right.
  5. Scroll down to the bottom to the section named Print labels.
  6. Update the label names and click Done.
    Custom Form Styles edit screen. Update watermark labels here.