You can easily add and edit employees and contractors in QuickBooks Online.

Note To begin adding and editing employees, you will have to Turn on payroll, if you haven't done so already.

Add an employee

  1. From the left menu, select Employees.
  2. Select Add an employee to open the Employee Information dialog.
  3. Enter the employee's information into the fields in the Employee Information dialog.
  4. Select Save.

You can repeat these steps to add additional employees.

Edit an employee's information

  1. From the left menu, select Employees.
  2. Select an employee from the Employees list.

  3. Select Edit employee to open the Employee Information dialog
  4. Edit the information you want to change.
  5. Select Save.

Make an employee inactive

There are several reasons why you might want to make an employee inactive in QuickBooks Online:

  • Paid Leave of Absence
  • Unpaid Leave of Absence
  • Not On Payroll
  • Terminated
  • Deceased

Note: You can only make an employee inactive after you've run your first payroll.

  1. From the left menu, select Employees.
  2. Select the employee you want to make inactive.
  3. In the Employment section, select Edit to open the fields for editing.
  4. Select the employee's new status from the Status drop-down menu.
  5. Depending on the new status, enter a Reason for status change and Termination date.
  6. Select Save.