Learn how to e-file 940, 941, 944 tax forms in QuickBooks Desktop.

Are your 940, 941, and 944 tax forms prepared? We show you how to e-file the forms.

Requirements for efiling 940, 941, or 944 tax forms 

Requirements for efiling 940, 941, or 944 tax forms

  • An active QuickBooks Desktop Payroll Enhanced subscription.
  • A supported version of QuickBooks Desktop.
  • An internet connection.
  • The most recent payroll update.
  • To change the filing method of the Federal forms to E-file.
  • You are enrolled to the IRS e-File Program.
  • The 10-digit PIN you obtained after enrolling to the IRS e-File Program.

How to e-file Federal Forms 940, 941, and 944

Follow these steps to e-file Federal Forms 940, 941, and 944 in QuickBooks Desktop.

  1. Find Employees, then Payroll Tax Forms & W-2s, then Process Payroll Forms.
  2. In the Payroll Center, select File Forms tab.
  3. Select the form you need to file from the list.
  4. Select File Form.
  5. Select the form filing period and click OK.
  6. Review the forms and select Check For Errors. If needed, correct any errors.
  7. Select Submit Form button.
  8. Select E-File button and follow the on screen instructions to submit the form.

Note: Within 24-48 hours, you should check the status of the form you submitted.