Reports help you keep track of payroll details and history — you can easily look up past paychecks or previously paid taxes.

Here are the most commonly used reports in QuickBooks Online Payroll Full Service and Intuit Full Service Payroll.

Please note:

If you or your accountant want your payroll data in a different format, like a spreadsheet, you can export a payroll report to Microsoft Excel.

Intuit Full Service Payroll

  1. Select Reports.
  2. Click the name of the report to print.
  3. Adjust the date range or the report options to customize results.
  4. Click Export to Excel at the top of the report.
  5. In Microsoft Excel, click File > Save as, enter a name, and then click Save.

QuickBooks Online Payroll Full Service

  1. Select Reports from the left menu.
  2. Select All > Payroll.
  3. From the Payroll drop-down, a list of payroll reports will show. Select the payroll report you need or enter the report name in the search field.
  4. Select the Share drop-down at the top, then select Export To Excel.
  5. Open the downloaded file, then save to your desktop as needed.

QuickBooks Online Payroll Full Service

Employee Reports

Report Description
Payroll Summary Summary information by paycheck
Payroll Summary by Employee Summary information by employee
Payroll Details Details of recent paychecks
Time Activities by Employee Detail List the time activities provided by each employee, including hourly rate and duration
Payroll Deductions / and Contributions Totals for time period or by employee for things like garnishments, medical insurance, or retirement benefits
Employee Details Current snapshot of each employee including Social Security numbers (SSNs)
Employee Directory Shows contact information for each employee, including work location, phone, and email
Total Pay Shows each employee’s total pay by type (for example, salary or hourly)

Employer Reports

Report Description
Payroll Tax Liability All taxes withheld, paid, and owed for your employees
Payroll Tax Payments Shows all the payroll tax payments you’ve made
Payroll Tax and Wage Summary Wages subject to tax, by tax type
Vacation and Sick Leave Hours available and used year-to-date per employee
Total Payroll Cost All year-to-date costs associated with paying your employees and contractors, including total pay, net pay, deductions, company contributions, and taxes
Multiple Worksites Provides information you can use to complete your Multiple Worksites Report (if required by your state)
Retirement Plans Shows both employee and company contributions to all your retirement plans
Payroll Billing Summary Shows both employee and company contributions to all your retirement plans

Intuit Full Service Payroll

In Intuit Full Service Payroll, these reports will show only YTD totals for each employee. We recommend that you keep an online or printed version of reports from your prior payroll provider for more detail about your employees, payroll, and filings.

Employee Reports

Report Description
Payroll Summary The Payroll Summary report lists all paychecks for a certain period of time, like last year or last quarter.
Payroll Details The Payroll Details report lists all the paychecks you have created for a selected period of time. The report lists details for each employee for wages, deductions, and contributions.
Employee Details The Employee Details report shows a list of employees with their Social Security numbers (SSNs) displayed in the Tax Info column.
Deductions and Contributions View the Deductions and Contributions report to see totals from all paychecks for a selected period of time. When the report opens, you can click the totals to see how much was paid to each employee.
Vacation and Sick The Vacation and Sick report shows the earned sick and vacation hours available by employee, as well as the hours used to date.
Print Pay Stubs The Print Pay Stubs report shows and enables you to print employee and contractor pay stubs.

Employer reports

Report Description
Tax Payments The Tax Payments report shows all payroll tax payments we have made on your behalf.
Tax and Wage Summary The Tax and Wage Summary report shows wages subject to tax, by tax type (click a tax to drill down and see subject wages by employee).
Tax Liability The Tax Liability report shows all taxes withheld, paid, and owed for your employees.
Workers' Compensation
The Workers' Compensation report shows the wages paid for each class of work assigned to your employees for the selected time range.
  • Premium Wages Paid are the extra amount paid for overtime or double-time pay.
  • Wages Paid are the total wages for the date range you entered.
Total Cost The Total Cost report shows year-to-date costs associated with paying your employees and contractors, including total pay, net pay, deductions, company contributions, and taxes.

Contractor Reports

Report Description
Contractor Payment Details The Contractor Payment Details report shows details of selected contractor payments.
Contractor Details The Contractor Details report shows a current snapshot of each contractor.