It's your responsibility to make sure that sufficient funds are available in your bank account when your payroll taxes are due. We do not set up a tax impound account on your behalf with the required amounts on reserve for tax payments.

We remind you when tax payments are due and how much you owe through:

  • Email
  • To Do page
  • Pay Taxes page

To make a tax payment:

If you're signed up for our electronic services:

  1. Click Taxes & Forms > Pay Taxes.
  2. Select the tax type you want to pay then click Create Payment.
  3. If the tax you want to pay no longer appears on the Pay Taxes page, see Vew previous tax payments.
  4. In the Payment Date column, click the appropriate radio button.
    • Earliest: This means the next available payment date. Tax payments take two business days to process, so the next available payment date is two business days from the date you approve this tax payment (and you must approve the payment by 5 pm PT).
    • Other: This option allows you to specify a date in the future to make the payment. The date must be at least two business days from today’s date (and, of course, you must approve the payment by 5 pm PT).
    • Latest means that we'll process the payment to deposit on the actual due date for the tax payment.
  5. Click Approve. You must submit all electronic tax payments no later than 5 pm PT two banking days before the payment date.
    • Electronic federal tax payment: The IRS directly withdraws the funds from your bank account on the payment date.
    • Electronic state tax payment: Electronic processing times can vary from state to state. For most states, you must approve e-payments by 5 pm PT, two banking days before the payment date. Others require approval three or five banking days before the payment date.

    IMPORTANT: Your Payroll product reminds you when your payment is due, so be sure to check your your Payroll product To Do list and your email reminders for the e-payment cutoff date and time.

  6. Verify your tax payment.
    1. Go to Reports > Employer Reports.
    2. From the drop-down, choose Tax Payments then click Go.

If you're not signed up for our electronic services:

  • For federal tax payments, the IRS requires that you e-pay, so if you're not signed up for our electronic services, sign up directly with the IRS Electronic Federal Tax Payment System (EFTPS). See Electronic Federal Tax Payment System (EFTPS) Enrollment for steps. With EFTPS, you approve the payment, and the IRS automatically withdraws the funds from your account.
  • If you're not using e-services for state tax payments, we provide pre-filled payment coupons in some cases after you approve the payments. If pre-filled coupons aren't available, you're responsible for getting the payment coupon from the tax agency, filling it out, and mailing it to the agency with your payment. In some jurisdictions, you can make the payments directly on the state agency's website.