Overview

How to print, save, and email W-2 forms with Adobe Reader. W-2 forms for QuickBooks Desktop Payroll Assisted customers are available in the Payroll Tax Center on January 10th.

Details

Note: The W-2 forms in the Payroll Tax Center are in PDF format. You must have Adobe Reader installed on your computer to print, save, and email them.

To print, save, and email W-2 forms:

  1. Click the View Employee W-2 forms for all years link in the box on the right.
  2. Click on the name of the employee for the W-2 you want to print and follow the Adobe instructions to open the form in Adobe Reader.
  3. To print W-2 forms, choose File > Print.
  4. To save the W-2 to your computer, choose File > Save a Copy and select a location on your computer. Click Save.
  5. To email the W-2, do one of the following:

    • Choose File > Send > Page by Email.
    • Add it as an attachment to your email.