Learn how to set up and print paychecks for your online payroll account.

Do you need to print checks? Intuit Online Payroll, Intuit Online for Accountants, and Quickbooks Online Payroll supports the following paycheck printing options:

  • Preprinted Check Stock
  • Blank Check Stock
  • Plain Paper

In the following sections, we show you how to purchase, set up and print for each of these options.

Preprinted check stock

Preprinted check stock already has your company and banking information on it.

Purchase

See Check and Supplies for information on how to purchase checks.

Setup

Intuit Online Payroll/Intuit Online Payroll for Accountants.

  1. Select Setup. Then select Preferences and Paycheck Printing.
  2. Select Preprinted QuickBooks-compatible voucher check stock.
  3. Select Print 2 stubs or Print 1 stub.
  4. Select Ok.

QuickBooks Online Payroll

  1. Select the Gear icon on the Toolbar, then Payroll Settings.

  2. Select Paycheck Printing under Preferences.
  3. In Paycheck and Pay Stub Printing, select Preprinted QuickBooks-compatible voucher check stock.
  4. Select Print 2 stubs or Print 1 stub.
  5. Select Ok.

To make sure that the check is properly aligned, see Align Preprinted Check Stock for instructions.

Print

Intuit Online Payroll/Intuit Online Payroll for Accountants

  1. Select Payday. Then select Paycheck List.
  2. Change the date range if necessary. Select the paychecks you want to print.
  3. Select View & Print.
  4. A PDF will open. Then select the printer icon to print.

QuickBooks Online Payroll

  1. From the left menu, select Workers, then Employees.

  2. Select Paycheck List under Run payroll.
  3. Select the paychecks you wants to print. Change the date range if necessary
  4. Select Print.

  5. A PDF will open. Then select the printer icon.

Blank check stock

Blank check stock is 50%-80% cheaper than preprinted check stock. We print your company name and banking information on the stock along with the payee information in real time. So checks won't become obsolete if you change bank accounts.

We recommend MICR (magnetic ink character recognition) toner or ink to print on blank check stock.

Note
  • Not all printers can print consistently enough to use blank check stock. To test your printer, print a document twice. And then hold both copies together up to a light and look through them to see if there is a difference.
  • We do not offer this feature to IOP Mac users.

Purchase

See Purchase Blank Check Stock for information on how to purchase checks.

Setup

Intuit Online Payroll/ Intuit Online Payroll for Accountants

  1. Select Setup. Then select Preferences and Paycheck printing. (Note: This process must be completed in Internet Explorer)
  2. Select Blank check stock. Then select your printing method (Print 1 stub or Print 2 stubs).
  3. Set the number of copies. And if you want to print your phone number in the employee's pay stub.
  4. Select Ok.

  5. Enter the employer's bank information. If you are active for e-services/direct deposit, we will use the same bank information.

QuickBooks Online Payroll

  1. Select the Gear icon on the Toolbar, then Payroll Settings.

  2. Select Paycheck Printing under Preferences.
  3. Select Blank check stock. If you do not have this option, please contact Payroll Support for assistance
  4. Select the printing method. Either 1 stub or 2 stub.
  5. Set the number of copies. And if you want to print your phone number in the employee's pay stub. Then select OK.
  6. Enter the employer's bank information. If you are active for e-services/direct deposit, we will use the same bank information.

Print

Intuit Online Payroll/Intuit Online Payroll for Accountants

  1. Select Payday. Then select Paycheck List.
  2. Change the date range if necessary. Select the paychecks you want to print.
  3. Select View & Print.
  4. A PDF will open. Then select the printer icon to print.

QuickBooks Online Payroll

  1. From the left menu, select Workers, then Employees.

  2. Select Paycheck List under Run payroll.
  3. Change the date range if necessary. Select the paychecks you wants to print.
  4. Select Print.

  5. A PDF will open. Then select the printer icon to print.

Plain paper

You can just print pay stubs on plain paper. And pay employees by direct deposit or by writing a check by hand.

You can also set up your employees to use a special version of our site, PaycheckRecords.com, to view or print pay stub for any specific pay period. See Set up pay stub access fro an employee or contractor for more information.

Setup

Intuit Online Payroll/Intuit Online Payroll for Accountants

  1. Select Setup. Then select Preferences and Paycheck printing.
  2. Select Plain paper stubs. Then select OK.

QuickBooks Online Payroll

  1. Select the Gear icon on the Toolbar, then Payroll Settings.

  2. Select Paycheck Printing under Preferences.
  3. Select Plain paper stubs. Then select OK.

Print

Intuit Online Payroll/Intuit Online Payroll for Accountants

  1. Select Payday. Then select Paycheck List.
  2. Change the date range if necessary. Select the paychecks you want to print.
  3. Select View & Print.
  4. A PDF will open. Then select the printer icon to print.

QuickBooks Online Payroll

  1. From the left menu, select Workers, then Employees.

  2. Select Paycheck List under Run payroll.
  3. Change the date range if necessary. Select the paychecks you wants to print.
  4. Select Print.

  5. A PDF will open. Then select the printer icon to print.