You can file your W-2s directly from QuickBooks Desktop:

  1. Download the latest payroll tax table.
  2. Go to Employees > Payroll Tax Forms and W-2s > Process Payroll Forms.
  3. Select the VA State W-2 form to e-file.
    1. In the File Forms section, select VA State W-2s - VA State W-2 Worksheet (E-file Only).
      • If you do not see the form, select the Forms button, and select Make a New Form Active. Select the State drop-down button, and select VA. Select the form, and select Add Form.
    2. Select File Form.
    3. Review the SELECT FILING PERIOD year, and edit if necessary.
    4. Select OK.
  4. Complete the Virginia State W-2 Worksheet and verify your data.
    1. Verify you have the current year version of the form.
    2. Complete the worksheet and verify pre-populated data.
    3. Select Check for Errors to ensure there are no issues that would prevent e-filing.
    4. When you are ready to file your Virginia State W-2s, select Submit Form.
  5. On the Submit Form window, select the E-file button
  6. On the Agency Login Information Screen, enter your e-mail address and contact phone number. Select Submit
  7. Within 24-48 hours, you should check the status of the form you submitted