On March 2018, QuickBooks rolled out a new GST experience. This change is expected to happen gradually over a period of time. While in the GST Centre and you see View reports, you are in the classic experience. If you see Run Reports, you are on the new experience.

Perform the steps according to the GST experience you are in.

To record a GST Payment (BAS Payment) in the Classic GST Experience:

  1. Select GST in the left hand navigation Menu.
  2. In the Action column, select Record Payment for the BAS period you wish to record and payment against.
  3. Select Payment.
  4. Select the date of the payment and the account the payment was withdrawn from.
  5. Enter the amount of the payment and any memo for the transaction.
  6. Select Save.

Note: You can only record a payment for a previously lodged activity statement.

Record a GST Payment (BAS Payment) in the New GST experience:

  1. Select GST in the left hand menu.
  2. Select Record Payment on the activity statement you want to record a payment against.
  3. Enter the Amount.
  4. Select the Account the payment was withdrawn from and the Date of the payment.
  5. Enter a Memo for the transaction if required.
  6. Select Save

Note: You can only record a payment for a previously lodged activity statement.

How to record a GST Payment when not using the Lodge BAS function in the GST Centre

To record a GST Payment when not using the Lodge BAS function in the GST Centre:

  1. Select the Gear Icon.
  2. Select Journal Entry.
  3. Line 1 & 2 is your BAS Liabilities Payable account.
  4. Debit the amount you paid GST on Sales.
  5. Credit the amount you paid GST on purchases.
  6. Line 3 (if needed) is your PAYGI (Pay as you go income tax).
  7. Debit the required amount for Payroll tax.
  8. Line 4 isyour BAS Suspense (or the clearing account you use).
  9. Credit the required amount on this line.

See picture as reference on how this journal entry should be entered. (If you do not require to enter PAYGI - you can leave this out)

Please note amounts pictured are an example only.