When you set up your export from Intuit Full Service Payroll to QuickBooks Online, you need to map your payroll transactions to your QuickBooks Online chart of accounts so everything posts correctly.

  1. In Intuit Full Service Payroll go to Settings and select Export to QuickBooks.
    • If you're setting up your account settings for the first time, we'll guide you through the Export to QuickBooks step-by-step interview.
    • If you're editing or adding an account, click the Account Settings tab, and then select Edit in the Export to QuickBooks section
  2. Select Edit in each section.
  3. Make any necessary changes.

    Paycheck and payroll tax payments

    When you export your employee paychecks and tax payments to QuickBooks Online, the transactions are posted to the QuickBooks Online checking account listed in this section.

    Note: You can directly export to only one bank account. If you use more than one bank account for your payroll transactions, you can manually adjust them in QuickBooks Online after you export.

    Wage expenses

    When you export to QuickBooks Online, your employee wages are posted to the QuickBooks Online accounts listed in this section. Each account name should be identical to the name as it appears in your QuickBooks Online chart of accounts.

    If you need to change where your wage expenses are posted in QuickBooks Online, select the Edit, make any necessary changes, and then select Save.

    Next time you export your payroll transactions, employee wages that haven't already been exported are exported and posted to the new QuickBooks Online accounts. If you need to make changes to wages that have previously exported, contact us.

    Company contribution expenses

    When you export to QuickBooks Online, company contributions like 401(k) are posted to the QuickBooks Online accounts listed in this section. Each account name should be identical to the name as it appears in your QuickBooks Online chart of accounts.

    If you need to change where your company contributions are posted in QuickBooks Online, select Edit, make any necessary changes, and then select Save.

    Next time you export your payroll transactions, contributions that haven't already been exported, are exported and posted to the new QuickBooks Online accounts. If you need to make changes to contributions that have previously exported, contact us.

    Employer tax expenses

    When you export to QuickBooks Online, employer taxes are posted to the QuickBooks Online accounts listed in this section. Each account name should be identical to the name as it appears in your QuickBooks Online chart of accounts.

    If you need to change where your employer taxes are posted in QuickBooks Online, select Edit, make any necessary changes, and then select Save.

    Next time you export your payroll transactions, employer taxes that haven't already been exported, are exported and posted to the new QuickBooks Online accounts. If you need to make changes to employer taxes that have previously exported, contact us.

    Tax liabilities

    When you export to QuickBooks Online, federal and state tax liabilities are posted to the QuickBooks Online accounts listed in this section. Each account name should be identical to the name as it appears in your QuickBooks Online chart of accounts.

    If you need to change where your tax liabilities are posted in QuickBooks Online, select Edit, make any necessary changes, and then select Save.

    Next time you export your payroll transactions, taxes that haven't already been exported, are exported and posted to the new QuickBooks Online accounts. If you need to make changes to taxes that have previously exported, contact us.

    Other liabilities and assets

    When you export to QuickBooks Online, other liabilities and assets like retirement, insurance, garnishments, cash advances, or loan repayments are posted to the QuickBooks Online accounts listed in this section. Each account name should be identical to the name as it appears in your QuickBooks Online chart of accounts.

    If you need to change where your other liabilities and assets are posted in QuickBooks Online, select  Edit, make any necessary changes, and then select Save.

    Next time you export your payroll transactions, liabilities and assets that haven't already been exported, are exported and posted to the new QuickBooks Online accounts. If you need to make changes to liabilities and assets that have previously exported, contact us.

  4. Select Save.
  5. Once you've selected your accounts, select Save or Finish.

See also:

Export to QuickBooks for Windows or Mac (IIF)