Overview

This article describes how to verify an employee's Social Security number and correct any errors.

Details

To verify an employee s Social Security number:

Call the Social Security Administration at 800-772-6270.

To correct an error:

Note: For security reasons, we only display the last 4 digits of the Social Security number when you return to this page, but the system remembers the entire number.

Intuit Online Payroll

  1. Click Employees.
  2. Click to select the employee's name.
  3. In the Taxes & Exemptions section, click Edit.
  4. Delete the displayed digits.
  5. Retype the entire number.

QuickBooks Online Payroll

  1. Select Workers from the left menu > Employees.
  2. Select the employee's name.
  3. Select Edit employee.
  4. In section 1, select the edit (pencil) icon to update W-4 information.
  5. Delete the displayed digits.
  6. Retype the entire number.

Determine if Amendments are Required

Amend any applicable forms.

If you have filed any forms reporting an employee's incorrect SSN, you must amend these forms using the corrected SSN. State agencies use the employee wage and SSN information for unemployment benefits and child support orders.

Keep in mind that Intuit does not currently support or generate amendment forms. All amendments must be completed and filed with the IRS and/or state directly, outside of our service.