Overview

Form W-4 is the Employee's Withholding Allowance Certificate. The income tax withheld from each paycheck is determined by the information provided by the employee on their W-4.

For many states, employers can use the same filing status that an employee has entered on the federal Form W-4 if the employee wants to claim the same marital status, number of regular allowances, and/or the same additional dollar amount to be withheld for state and federal purposes.

Details

Who fills out the W-4?

The W-4 has a series of worksheets to help employees complete the form on their own. A completed W-4 would then need to be provided to the employer so that the employer knows how much to withhold from each paycheck.

Do I have to file the W-4?

Employers do not need to file the form W-4. However, the IRS does require employers to keep the W-4 in their records for at least 4 years.

What if I don't have a W-4 for my employee?

Per the IRS guidelines, if you don't receive a complete W-4 from an employee, withhold their tax as single with no withholding allowances.

Print a Form W-4 for an employee

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