This article describes the steps you need to take in order to setup your QuickBooks for GST.

Step 1: Get GST registered
Step 2: Add your GSTIN
Step 3: Know your HSN, SAC codes
Step 4: Record GSTIN of customers, suppliers
Step 5: Create GST invoices
Step 6: Run GST reports

Your GST FAQs answered


Step 1: Get GST registered

Get registered for GST. In case you don’t have GSTIN, learn more about the GST registration process. If you have already registered for GST, keep your GSTIN handy.

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Step 2: Add your GSTIN details

GST for QuickBooks companies which have set up tax agencies

  1. Existing companies which have set up tax agency will see the “GST ready” widget on the dashboard page.
  2. Enter your GSTIN (Not having GSTIN won’t stop you from creating invoices using GST tax rates in QuickBooks) and click Save.


GST for QuickBooks companies without taxes setup

Companies (existing and new) which have not enabled tax will see a Setup GST widget on the dashboard page

  1. Click Setup GST
  2. The Edit GST settings popup will appear
  3. Enter Start of the tax period, which would be July 1st, 2017 
  4. Enter your GSTIN
  5. Choose your Filing frequency and Accounting method
  6. Click Save

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Step 3: Add your HSN, SAC codes

  • To make your invoices GST compliant, you will need to add the relevant HSN/SAC codes. Learn more about the new HSN and SAC codes.
  • Know the codes for your products (HSN) and/or services (SAC) you offer. You can download the HSN codes and check your HSN code for your business in the Central Board of Excise and Customs website. 

How to add HSN/SAC codes in QuickBooks for new products

  1. Select Add HSN/SAC for items
  2. If no products or services are added, select Add a product or service
  3. Select product type – Inventory/Service/Non-inventory/Bundle
  4. Along with other details, add HSN/SAC code

 How to add HSN/SAC codes in QuickBooks for existing products

  1. Click on Edit in existing product or service
  2. Add HSN/SAC code

Read more: 
How to add HSN and SAC codes to your products and services

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Step 4: Record GSTIN of customers, suppliers

  1. You will need to  add your customers’ and suppliers’ GSTIN to facilitate the generation of accurate GST Reports (GSTR)
  2. Add GSTIN of your customers and suppliers (if applicable) to QuickBooks for GST-compliance.

Read more:
How to add GSTIN for suppliers (India only)

How to add GSTIN for customers (India only)

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Step 5: Create GST invoices

  1. Learn more on how your invoice changes to be GST ready.
    What is a GST-ready invoice (India only)
  2. Customize your invoice template to display GST specific information, or enable GST information on your invoice.
    Customise invoice for GST (India only)
  3. Customize your invoice to start new invoice number series from 1st of July.
    Change the number on invoices or other transactions
  4. Check out the video on invoicing for GST.
    Invoicing - QuickBooks for GST - YouTube
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Step 6: Run GST reports

  1. Generate GST Reports (GSTR) or let your accountants generate it to complete filing.
  2. Create transactions (invoices, expenses) with the new GST tax rates. Here's a quick guide on how to enter and pay bills on QuickBooks.
  3. You will will also be able to create backdated transactions (prior to July 1, 2017) using prevailing rates, i.e., Service Tax, VAT.

Read more:
GST reports in QuickBooks (India only)

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Your GST FAQs answered

Have more questions about QuickBooks and GST? 

Read here: How GST impacts QuickBooks India

 Go ahead, be GST compliant with QuickBooks.

To send your feedback about QuickBooks, click the gear icon in top right in QuickBooks and select Feedback.

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