There are a few reasons why you might want to make an employee inactive in QuickBooks Online:

  • Paid leave of absence
  • Unpaid leave of absence
  • Not on payroll
  • Terminated
  • Deceased

To make an employee inactive:

  1. Select Workers from the left menu.
  2. Select Employees at the top.
  3. Locate the name of the employee you want to make inactive.
  4. Select Edit in the Action column.
  5. Select Make inactive. Select Yes when the prompt appears.
 
To make an inactive employee active again:

Select the Gear Icon above the Action column, then choose Include Inactive. Select Make active from the list to activate the employee.