If you have a supplier or a vendor, you need to pay on a regular basis, you can save time by setting up an automatic recurring payment (check) in QuickBooks Desktop.

To set up the payment

  1. Find an existing check -OR- create a new one.
  2. Memorize the check.
    1. On the check window, click Memorize (Ctrl + M) or from the Edit menu, click Memorize Check.
    2. Choose the reminder option.
    3. In the How Often field, choose the frequency (monthly, weekly, daily, etc).
    4. In the Next Date field, choose the date of the next payment.
    5. In the Number Remaining field, enter the number of payment you wish the program to enter.
    6. In the Days In Advance To Enter field, enter how many days in advance you want the program to record the transaction or remind you to enter. Choose 0 if you want it to post on the day of choice.
    7. Click OK to memorize the transaction and return to the Write Checks window.
    8. Uncheck the Print Later box if it is auto-pay.
      Note: If you don’t check the box, it will appear on the Print Check queue on the day it is recorded.
    9. (Optional) For autopay, change the check number to Autopayment or Epay.
    10. Click the Save & Close button to save the check.
  3. Based on the reminder option you selected, you will either receive a reminder to create the check or to print it when the next occurrence is due.